April 24-29, 2023
Indiana Convention Center & Lucas Oil Stadium
Indianapolis, IN
April 24-29, 2023
Indiana Convention Center & Lucas Oil Stadium
Indianapolis, IN
Booth guidelines are available in the exhibitor portal as well as in the exhibitor manual.
Note that carpet is *mandatory* for all exhibitors (with the exception of those in the corridors and the LOS Connector). You are welcome to bring your own flooring - if you decide to do this, please let The Expo Group know by emailing them at ExhibitorService@theexpogroup.com.
Pipe and drape is included for all booths with the exception of island booths. Island booths will not include pipe and drape. Unless your booth space is in the convention center corridors, floor covering is mandatory and will be forced if you do not have any flooring in your booth. Carpet, furniture, and other booth furnishings can be ordered through The Expo Group exhibitor manual. Electric and internet is not included with your booth space but may be ordered through the convention center.
You can register your booth staff via the exhibitor portal. Once you log in to the portal, click “Exhibitor Registration” where you will be directed to your registration dashboard.
Each exhibitor will receive the following number of booth staff passes for their booth:
(5) passes for the 1st 100 square feet of space purchased
(3) passes for each additional 100 square feet up to 3,000 square feet
(1) pass for each additional 100 square feet over 3,000 square feet
Example: A 400 sq. ft. booth would receive 14 booth staff passes:
1st 100 sq. ft. = 5 passes
300 sq. ft. = 3 passes for each 100 sq. ft. = 9 passes
For more information on booth staff registration, click here.
All order forms can be found in the FDIC International Exhibitor Manual.
Yes. All exhibitors are required to submit a certificate of insurance.
Insurance forms MUST be submitted via the exhibitor portal. Please CLICK HERE for insurance requirements.
Note: If you are using an EAC to set up your booth, please see the EAC requirements here. We still need a COI from your company AND from your EAC.
View the official FDIC International 2023 Exhibitor Move-in/Move-out schedule in the exhibitor manual.
Exhibitor Move-In
Sunday, April 23, 2023
9:00 AM - 12:00 PM – LOS Apparatus Move-In
9:00 AM - 4:00 PM – ICC - Apparatus Move-In
Monday, April 24, 2023
8:00 AM - 5:00 PM – ICC Exhibits & LOS Connector Target Move-in *By Appointment Only
8:00 AM - 5:00 PM – LOS Exhibits Move-In
Tuesday, April 25, 2023
8:00 AM - 5:00 PM – ICC & LOS Exhibits Move-In
1:00 PM - 5:00 PM – ICC & LOS exhibits - POV’s with trailers
Wednesday, April 26, 2023
8:00 AM - 8:00 PM – ICC & LOS General Move-in Continued
9:00 AM - 5:00 PM – ICC & LOS exhibits - POV’S without trailers
11:00 AM - 5:00 PM – Outdoor Demo Area Move-In
11:00 AM - 5:00 PM – Lobby & LOS Connector Booths
Thursday, April 27, 2023
8:00 AM - 11:00 AM – Outdoor Demo Area Set‐Up
Exhibitor Move-Out
Saturday, April 29, 2023
1:00 PM - 9:00 PM
Sunday, April 30, 2023
8:00 AM - 2:00 PM*
Exhibitors may hand-carry their own materials into the exhibit facility. The use or rental of dollies, flat trucks and other mechanical equipment, however, is not permitted. The Expo Group will control access to the loading docks in order to provide for a safe and orderly move-in/out. Only full time employees of the exhibiting company will be allowed to hand-carry items. Unloading or reloading at the dock of any and all contracted carriers will be handled by The Expo Group.
What are the show hours?
Thursday April 27, 2023
10:00 AM - 5:30 PM – LOS & LOS Connector booths
11:00 AM - 5:30 PM – ICC & Outdoor Demo Area booths
*LOS Exhibitors may access the show floor starting at 7:30A
*ICC Exhibitors may access the show floor starting at 8:30A
Friday April 28, 2023
9:00 AM - 5:00 PM – LOS & LOS Connector booths
10:00 AM - 5:00 PM – ICC & Outdoor Demo Area booths
*LOS Exhibitors may access the show floor starting at 7:30A
*ICC Exhibitors may access the show floor starting at 8:30A
Saturday April 29, 2023
9:00 AM - 1:00 PM – All exhibits
*LOS & ICC Exhibitors may access the show floor starting at 7:30
Yes, the Indiana Department of Revenue requires exhibitors selling goods (new or used) to register and submit a Business Tax Application for sales tax. All exhibitors selling products or tangible items are required to collect the Indiana state sales tax (currently 7%) and declare it to the IDOR. Presently, a $25.00 business registration fee applies. Please visit https://www.in.gov/dor/3731.htm to register and for additional information. If you need a business tax form, you can find it on the Indiana Convention Center & Lucas Oil Stadium website.
Yes, if your company manufactures, produces, or distributes food or non-alcoholic beverages and your products are related to the nature of the show, you may provide samples for your guest’s enjoyment in your booth on the trade show floor upon Sodexo Live’s! approval. All items are limited to SAMPLE SIZE: Beverages are limited to a 2 oz. container, Food items are limited to a “bite size”, two oz. or less.
Please click here for guidelines and required forms for approval.
COMPLETED SAMPLING FORMS AND CERTIFICATE OF LIABLIBTY MUST BE RECEIVED ] THREE BUSINESS DAYS PRIOR TO YOUR SCHEDULED EVENT DATE.
Is floor covering or carpeting required?
Carpeting/Floor Covering is required and is not included with your booth. You may bring your own carpet or purchase carpet through The Expo Group. If you do not have flooring, you will be forced to purchase it through The Expo Group at your expense. View the FDIC International 2023 Exhibitor Manual for pricing.
Note: If you are in the Capital Corridor, Hoosier Corridor, Wabash West Corridor, LOS Connector, or if you are an Outdoor Exhibitor you do not need to purchase or provide carpet.
Is there parking available?
FDIC International has a NEW Official Parking Partner, Gate Ten Events & Parking! Gate Ten is located directly across from Lucas Oil Stadium and within 3 blocks of the Indiana Convention Center.
There is additional parking located behind Lucas Oil Stadium. View the parking rates here.
Where is the staging lot?
All of the shipping information can be found in the FDIC International 2023 Exhibitor Manual.
The Apparatus/POV Staging Lot is located at:
Lucas Oil Stadium
South Parking Lot
348 West McCarty Street
Indianapolis, Indiana 46625
*Located at LOS Gate 10
Apparatus Check-In:
LOS & ICC begins Saturday, April 22, 2023, from 9:00am-4:00pm
Apparatus Move-In:
LOS: Sunday, April 23, 2023, from 9:00am-12:00pm
*Must arrive at the Apparatus/POV Staging Lot by 8:00am
ICC: Sunday, April 23, 2023, from 9:00am-4:00pm
*Must arrive at the Apparatus/POV Staging Lot by 8:00am
The Marshaling Yard is located at:
602 W. Ray Street
Indianapolis, Indiana 46225
Please click here for Marshaling Yard directions.
For more information regarding Apparatus/POV & Marshaling Yard, view the FDIC International 2023 Exhibitor Manual
Yes! All POV’s must check-in at the POV Staging Lot located at:
Lucas Oil Stadium
South Parking Lot
348 West McCarty Street
Indianapolis, Indiana 46625
GATE 10 ENTRANCE ONLY.**
FDIC offers special freight services for small passenger vehicles only!
To ease the move-in and move-out of exhibitors with POV’s, The Expo Group is offering freight services including one (1) freight laborer with one (1) cart, one (1) trip One Way from the dock to your booth on move-in or your booth to the dock on move-out for a charge of $95.75 Each Way.
This service is for FDIC Exhibitors who have small, hand carry items which can fit on a cart, weighing less than 250 lbs. total, in one trip only. One cartload allowed per booth.
POV’s and trailers must check in at the POV/Apparatus Staging Lot with a member of The Expo Group Exhibit Team. This will be done on a first come, first served basis. You will receive a number once you have arrived at the lot. You will be directed to the appropriate location to unload as it becomes available.
POV’s will have approximately 30 minutes to unload, so please use your time accordingly. There must be two (2) people with your vehicle – one person to go with your materials to the booth and one person to remove your vehicle from the unloading area. Vehicles must not be left unattended in the unloading areas. Any unattended vehicle will be towed at the owner’s expense. Please keep in mind drayage and unloading service is available to you and will lessen the wait time.
Below are the move-in hours for exhibitors moving in with a POV.
Tuesday, April 25, 2023
1:00pm – 5:00pm – Indiana Convention Center and Lucas Oil Stadium POV’s with trailers
Wednesday, April 26, 2023
9:00 am – 5:00 pm – Indiana Convention Center and Lucas Oil Stadium POV’s without trailers
11:00am - 5:00pm – All Lobby exhibits and LOS connector booths
*Must check in at the LOS Staging Lot by 8:00am
Please click here for complete POV information.
Where do I ship my booth materials?
You may ship your items/materials to the following address for ADVANCED WAREHOUSE (strongly recommended) from March 7, 2023, through April 19, 2023. Materials received after April 14, 2023, will be subject to an additional surcharge. Please click here to view the shipping label.
FDIC INTL 2023
YOUR COMPANY NAME | BOOTH #
c/o The Expo Group
ABF Freight c/o TF Trucking, LLC
4430 Stout Field North Drive
Indianapolis, IN 46241
You may ship direct to show site, but your shipment may not arrive prior to April 24, 2023. If you ship direct to the venue before this date, your shipment(s) will be refused by the venue. Below are the shipping labels:
2023 FDIC INTERNATIONAL
YOUR COMPANY NAME | BOOTH #
Indiana Convention Center
c/o The Expo Group
5 South Missouri Street
Indianapolis, IN 46225
OR
2023 FDIC INTERNATIONAL
EXHIBITING COMPANY NAME | BOOTH #
Lucas Oil Stadium
c/o The Expo Group
502 South Missouri Street
Indianapolis, IN 46225
For more information regarding shipping, view the FDIC International 2023 Exhibitor Manual.
Please Note:
All items and materials that are brought into the facility may be subject to Material Handling
and are the responsibility of the Exhibitor. This also applies to items not ordered through the Official Show Vendors.