Exhibitor FAQs

Booth guidelines are available in the exhibitor hub as well as in the exhibitor manual.

Note that carpet is *mandatory* for all exhibitors (with the exception of those in the corridors and the LOS Connector).  You are welcome to bring your own flooring - if you decide to do this, please let The Expo Group know by emailing them at ExhibitorService@theexpogroup.com.

The FDIC International 2024 event contacts can be viewed here.

Pipe and drape is included for all booths with the exception of island booths. Island booths will not include pipe and drape.  Unless your booth space is in the convention center corridors, floor covering is mandatory and will be forced if you do not have any flooring in your booth. Carpet, furniture, and other booth furnishings can be ordered through The Expo Group exhibitor manual. Electric and internet is not included with your booth space but may be ordered through the convention center.   

You can register your booth staff via the exhibitor hub. Once you log into the hub, go to “Your Hub” in the top navigation and then scroll down to under “Tasks”.  Then click on the title “Register Your Staff” to proceed with the registration process.

Please note: The Main Contact is the only individual who will be able to access the Registration link once logged in to your exhibitor hub.

Each exhibitor will receive the following number of booth staff passes for their booth:  
(5) passes for the 1st 100 square feet of space purchased  
(3) passes for each additional 100 square feet up to 3,000 square feet  
(1) pass for each additional 100 square feet over 3,000 square feet       

Example: A 400 sq. ft. booth would receive 14 booth staff passes:
1st 100 sq. ft. = 5 passes  
300 sq. ft. = 3 passes for each 100 sq. ft. = 9 passes        

For more information on booth staff registration, click here.  

All order forms can be found in the FDIC International Exhibitor Manual.

Yes. All exhibitors are required to submit a certificate of insurance.   

Insurance forms MUST be submitted via the exhibitor hub. Please CLICK HERE for insurance requirements.    

Note: If you are using an EAC to set up your booth, please see the EAC requirements here. Once complete, please submit the required EAC forms to The Expo Group.

View the official FDIC International 2024 Exhibitor Move-in/Move-out schedule in the exhibitor manual. 

Exhibitor Move-In

Saturday, April 13, 2024
9:00 AM - 4:00 PM – ICC & LOS Exhibitors Apparatus Carpet (Please note: Any Apparatus Move-In Booths MUST have flooring down before an apparatus vehicle, trailer or mobile spots are allowed in.)
9:00 AM - 4:00 PM – Apparatus Staging Lot available for check-in (Located at LOS Gate 10)

Sunday, April 14, 2024
9:00 AM - 12:00 PM – LOS Exhibits, LOS Apparatus Move-In (Apparatus in staging lot by 8:00 AM)
9:00 AM - 4:00 PM – ICC Exhibits, ICC - Apparatus Move-In (Apparatus in staging lot 1 hour prior to move-in)

Monday, April 15, 2024
8:00 AM - 5:00 PM – ICC Exhibits & LOS Connector Target Move-in *By Appointment Only      
8:00 AM - 5:00 PM – LOS Exhibits Move-In (Excludes Lobby booths)

Tuesday, April 16, 2024
8:00 AM - 5:00 PM – ICC & LOS Exhibits Move-In (Excludes Lobby booths)   
1:00 PM - 5:00 PM – ICC & LOS exhibits, POV’s with trailers  (must check in at staging lot)

Wednesday, April 17, 2024
8:00 AM - 5:00 PM – ICC & LOS General Move-in Continued , ICC & LOS exhibits
9:00 AM - 5:00 PM – POV’S without trailers  (must check in at staging lot by 8:00AM)  
11:00 AM - 5:00 PM – Outdoor Demo Area Move-In   
11:00 AM - 5:00 PM – Lobby & LOS Connector Booths     

Thursday, April 18, 2024
8:00 AM - 11:00 AM – Outdoor Demo Area Set‐Up    
 

Exhibitor Move-Out   

Saturday, April 20, 2024 
1:00 PM - 9:00 PM

Sunday, April 21, 2024
8:00 AM - 2:00 PM

Exhibitors may hand-carry their own materials into the exhibit facility. The use or rental of dollies, flat trucks and other mechanical equipment, however, is not permitted. The Expo Group will control access to the loading docks in order to provide for a safe and orderly move-in/out. Only full time employees of the exhibiting company will be allowed to hand-carry items. Unloading or reloading at the dock of any and all contracted carriers will be handled by The Expo Group.   

Yes, food and beverage will be available during the show for purchase via concessions. You can find the exhibitor catering menu here if you wish to order F&B in your booth.  

Thursday, April 18, 2024
10:00 AM - 5:30 PM – LOS & LOS Connector booths   
11:00 AM - 5:30 PM – ICC & Outdoor Demo Area booths   
*ICC & LOS exhibitors will be allowed in the hall 3.5 hours PRIOR TO show open. 

Friday, April 19, 2024
9:00 AM - 5:00 PM – LOS & LOS Connector booths   
10:00 AM - 5:00 PM – ICC & Outdoor Demo Area booths   
*ICC & LOS exhibitors will be allowed in the hall 1.5 hours PRIOR TO show open.    

Saturday, April 20, 2024 
9:00 AM - 1:00 PM – All exhibits   * ICC & LOS exhibitors will be allowed in the hall 1.5 hours PRIOR TO show open.        

Yes, the Indiana Department of Revenue requires exhibitors selling goods (new or used) to register and submit a Business Tax Application for sales tax. All exhibitors selling products or tangible items are required to collect the Indiana state sales tax (currently 7%) and declare it to the IDOR. Presently, a $25.00 business registration fee applies. Please visit https://www.in.gov/dor/3731.htm to register and for additional information. If you need a business tax form, you can find it on the Indiana Convention Center & Lucas Oil Stadium website.  

Yes, if your company manufactures, produces, or distributes food or non-alcoholic beverages and your products are related to the nature of the show, you may provide samples for your guest’s enjoyment in your booth on the trade show floor upon Sodexo Live’s! approval. All items are limited to SAMPLE SIZE: Beverages are limited to a 2 oz. container, Food items are limited to a “bite size”,  two oz. or less.

Please click here for guidelines and required forms for approval.

COMPLETED SAMPLING FORMS AND CERTIFICATE OF LIABLIBTY MUST BE RECEIVED ] THREE BUSINESS WEEKS PRIOR TO YOUR SCHEDULED EVENT DATE.

Carpeting/Floor Covering is required and is not included with your booth. You may bring your own carpet or purchase carpet through The Expo Group. If you do not have flooring, you will be forced to purchase it through The Expo Group at your expense. View the FDIC International 2024 Exhibitor Manual for pricing.      

Note: If you are in the Capital Corridor, Hoosier Corridor, Wabash West Corridor, LOS Connector, or if you are an Outdoor Exhibitor you do not need to purchase or provide carpet.   

FDIC International has an Official Parking Partner, Gate Ten Events & Parking! Gate Ten is located directly across from Lucas Oil Stadium and within 3 blocks of the Indiana Convention Center.   

There is additional parking located behind Lucas Oil Stadium. View the parking rates here.   

All of the shipping information can be found in the FDIC International 2024 Exhibitor Manual.      

The Apparatus/POV Staging Lot is located at:   
Lucas Oil Stadium
South Parking Lot
348 West McCarty Street  
Indianapolis, Indiana 46625  

 *Located at LOS Gate 10   

Apparatus Check-In:   
LOS & ICC begins Saturday, April 13, 2024, from 9:00 AM - 4:00 PM 

Apparatus Move-In:
LOS: Sunday, April 14, 2024, from 9:00 AM - 12:00 PM
*Must arrive at the Apparatus/POV Staging Lot by 8:00 AM   
ICC: Sunday, April 14, 2024, from 9:00 AM - 4:00 PM   
*Must arrive at the Apparatus/POV Staging Lot by 8:00 AM 

The Marshaling Yard is located at:   
710 S. West Street,
Indianapolis, Indiana 46225

Please click here for Marshaling Yard directions.     

For more information regarding Apparatus/POV & Marshaling Yard, view the FDIC International 2024 Exhibitor Manual   

Yes! All POV’s must check-in at the POV Staging Lot located at:

Lucas Oil Stadium
South Parking Lot
348 West McCarty Street  
Indianapolis, Indiana 46625  
GATE 10 ENTRANCE ONLY.**

FDIC offers special freight services for small passenger vehicles only!   

To ease the move-in and move-out of exhibitors with POV’s, The Expo Group is offering freight services including one (1) freight laborer with one (1) cart, one (1) trip One Way from the dock to your booth on move-in or your booth to the dock on move-out for a charge of $95.75 Each Way.     

This service is for FDIC Exhibitors who have small, hand carry items which can fit on a cart, weighing less than 250 lbs. total, in one trip only. One cartload allowed per booth.   

POV’s and trailers must check in at the POV/Apparatus Staging Lot with a member of The Expo Group Exhibit Team. This will be done on a first come, first served basis. You will receive a number once you have arrived at the lot. You will be directed to the appropriate location to unload as it becomes available.      

POV’s will have approximately 30 minutes to unload, so please use your time accordingly. There must be two (2) people with your vehicle – one person to go with your materials to the booth and one person to remove your vehicle from the unloading area. Vehicles must not be left unattended in the unloading areas. Any unattended vehicle will be towed at the owner’s expense.  Please keep in mind drayage and unloading service is available to you and will lessen the wait time.   

Below are the move-in hours for exhibitors moving in with a POV.       

Tuesday, April 16, 2024
1:00 PM - 5:00 PM - Indiana Convention Center and Lucas Oil Stadium POV's with trailers

Wednesday, April 17, 2024
9:00 AM – 5:00 PM – Indiana Convention Center and Lucas Oil Stadium POV’s without trailers
11:00 AM - 5:00 PM – All Lobby exhibits and LOS connector booths   

*Must check in at the LOS Staging Lot by 8:00 AM

Please click here for complete POV information.

You may ship your items/materials to the following address for ADVANCED WAREHOUSE (strongly recommended) from April 1, 2024, through April 8, 2024. Materials received after April 8, 2024, will be subject to an additional surcharge. Please click here to view the shipping label.   

YOUR COMPANY NAME | BOOTH #

FDIC International 2024
c/o The Expo Group
Expogistics c/o TF Logistics
4430 Stout Field North Drive    
Indianapolis, IN 46241

You may ship direct to show site, but your shipment may not arrive prior to April 8, 2024. If you ship direct to the venue before this date, your shipment(s) will be refused by the venue. Below are the shipping labels:   

ICC Direct Shipments   

LOS Direct Shipments 

2024 FDIC INTERNATIONAL 
YOUR COMPANY NAME | BOOTH #
Indiana Convention Center   
c/o The Expo Group  
5 South Missouri Street    
Indianapolis, IN 46225

OR

2024 FDIC INTERNATIONAL
EXHIBITING COMPANY NAME | BOOTH #
Lucas Oil Stadium    
c/o The Expo Group
502 South Missouri Street
Indianapolis, IN 46225

For more information regarding shipping, view the FDIC International 2024 Exhibitor Manual.      

Please Note:   

All items and materials that are brought into the facility may be subject to Material Handling  

and are the responsibility of the Exhibitor. This also applies to items not ordered through the Official Show Vendors.